Position Title:  Procurement Manager - Corporate Services & CoE

JOB PURPOSE:

The Corporate Services Procurement Manager is responsible for overseeing the procurement of corporate services, including marketing, sales, administration, HR, IT, and legal, managing an annual budget of approximately $40 million USD. The role involves developing and implementing procurement strategies, managing vendor relationships, negotiating contracts, and ensuring cost-effective procurement practices.

Together with sourcing responsibilities in corporate service area, that role is responsible for developing, optimizing, and driving best practices in procurement operations to ensure efficient sourcing and supply chain management. The role focuses on implementing procurement strategies, improving processes, fostering supplier relationships, and leveraging technology to achieve cost savings and operational efficiency. As the CoE Manager also ensures compliance with procurement policies, mentors procurement teams, and collaborates with key stakeholders to align procurement goals with broader business objectives, ultimately enhancing the company's competitive edge in the market

The manager works closely with internal stakeholders to understand their needs and ensure alignment with organizational goals. The goal is to support the company's operational needs, drive cost savings, and maintain high standards of service quality.

KEY ACCOUNTABILITIES:

Strategic

• Formulate long-term procurement strategies aligned with corporate objectives
• Identify opportunities for cost savings and efficiency improvements
• Establish and maintain strong relationships with key vendors and service providers
• Evaluate and select vendors based on quality, reliability, and cost-effectiveness together with internal stakeholders
• Monitor supplier performance and ensure compliance with contractual obligations and service level agreements.
• Work closely with internal stakeholders, including marketing, sales, administration, HR, IT, and legal departments, to understand their needs and ensure alignment with procurement strategies.
• Oversee the management of an annual procurement budget of approximately $40 million USD and ensure procurement activities stay within budget and contribute to financial targets
• Drive continuous improvement initiatives in procurement processes and systems
• Stay informed about market trends, best practices, and innovations in procurement
• Develop and enforce procurement policies, procedures, and standards to ensure compliance with regulatory and corporate requirements.
• Oversee risk management strategies related to procurement, ensuring adherence to ethical sourcing and sustainability goals
• Lead the adoption of digital procurement tools and systems to streamline processes, enhance data analytics, and improve decision-making.
• Promote continuous improvement initiatives to ensure procurement capabilities keep pace with industry trends and technological advancements
• Collaborate with senior leadership to align procurement strategies with broader business goals.

Operational

• Negotiate contracts with vendors to secure the best terms and conditions
• Collaborate with internal stakeholders to understand requirements and align procurement activities accordingly.
• Implement best practices and continuous improvement initiatives to enhance procurement operations.
• Ensure timely and accurate processing of purchase orders and invoices
• Maintain positive relationships with suppliers to ensure long-term collaboration and reliability
• Develop and monitor maintenance contracts to ensure timely and effective service delivery.
• Facilitate cross-functional meetings to ensure alignment and effective communication between procurement and other departments.
• Identify and mitigate risks associated with procurement activities.
• Develop contingency plans to address potential disruptions in the supply chain.
• Ensure compliance with regional regulations and company policies.
• Ensure best practices are consistently applied across all procurement activities
• Establish and track key performance indicators (KPIs) for procurement operations, ensuring continuous monitoring of procurement performance and savings
• Lead and mentor procurement teams, fostering a culture of excellence and continuous improvement.
• Provide training and support to enhance the capabilities of procurement professionals within the organization.
• Ensure procurement activities deliver tangible value to the organization, contributing to the overall financial goals of the business

Procurement Reporting

• Prepare timely and accurate reports for procurement function to meet department goals and department requirements, policies, and standards
• Provide reports and participate in procurement review discussions
• Review market reports on price trends and material trends; coordinate with Procurement for defining future focused procurement plans
• Prepare and present performance reports to leadership, highlighting achievements, risks, and areas for improvement

QUALIFICATIONS, EXPERIENCE, & SKILLS

Academic and professional qualifications:

• Bachelor’s / Masters’ Degree in Business Administration or Engineering from a reputed University; specialization in Logistics procurement would be preferred

Experience:

• Minimum 5-7 years of experience in Procurement area
• FMCG experience preferred